Meeting Checklist
  1. Do not become bogged down in your notes. BE FLEXIBLE.
  2. Pay attention to all speakers at the lectern (it is the polite thing to do)
  3. Make the audience feel at ease by staying in control.
  4. Lead the applause (or assign someone in the audience to start the applause for you.)
  5. Keep the Flow: IT MUST END ON TIME. Plan to return control to the President by specified time. Thank everyone for their participation. Gratitude is the attitude!
  6. Check on the printed agenda for the time available for each of the following meeting sections.
Introductions

  • Make opening remarks. Introduce your role (explain what TM of the day’s job is).
  • Introduce any guests (if the President did not)
  • Introduce Theme (if any)
  • Explain meeting format. Announce changes to the agenda (if the President did not)
o Prepared Speeches
o Table Topics
o Evaluations

  • Introduce Functionaries (lead applause AFTER functionary has explained duty)
o Ahh Counter
o Grammarian (and Word of Day, if any)
o Timer Keeper
o General Evaluator
o Vote Counter/Trophy Master
o Table Topic Master

  • Prepared Speeches
o Make introductions (See Toastmaster guidelines on “Introductions” below).
o LEAD THE APPLAUSE until the speaker reaches the lectern, and shake the speakers hand.
o At the end of each speech, lead the applause and offer a brief word of appreciation.
o Thank each speaker after they’ve spoken. Your function in this step is to bridge the gap between presentations and maintain                    the interest of the audience.
o Remind audience to complete evaluation sheets or comment slips.
o Introduce next speaker.
o At the conclusion of all speeches, ask for times and vote on Speeches that are eligible.

  • Introduce table topic master
o LEAD THE APPLAUSE until the TTM reaches the lectern, and shake his hand.
o At the conclusion of all speeches, ask for times and vote on Table Topics that are eligible.

  • Evaluations
o Introduce evaluators
o LEAD THE APPLAUSE until the evaluator reaches the lectern, and shake his hand.
o At the conclusion of all evaluations, ask for times and vote on Evaluations that are eligible.

  • Wrap-Up
o Introduce General Evaluator.
o Ask for Ah Counter report.
o Ask for Grammarian report.
o Call for Trophy master.
o If we had guest, thank them for coming and ask for comments.
o Give closing statement.
o Return control to the President.