Arrive early. Take a seat near the lectern so you can be ready to return to lectern without taking a lot of walking time.
In conjunction with the Educational Vice President, check the agenda with participants that arrive. Give any changes to the President, who will announce the changes at the opening of the meeting.
Consult Speakers for changes. Remind Speakers to begin getting out of their seats and moving toward lectern as you begin their introductions. In fact, also remind the General Evaluator, Table Topics Master, i. e., anyone coming to the lectern.
Remind all functionaries that they will be asked to give a 30 seconds explanation of their role.
The President opens and closes the meeting. When the President turns control of the meeting over to you, move to the lectern and shake the President’s hand. Now you are in charge of the meeting.
For an outline to use in the meeting, follow guidelines included in the “Meeting Checklist.” (below)
You lead applause:a. AFTER functionaries have explained their duties
b. After introducing the Table Topics Master and General Evaluator, and after they have concluded
c. After introducing a speaker, and after the speaker concludes.
Practice lectern etiquette.
Call for timers report and remind the audience to vote for their favorite table topic response or evaluator.